Nintex > Case Studies > Hamra Enterprises Leverages Nintex for FLSA Compliance and Digital Transformation

Hamra Enterprises Leverages Nintex for FLSA Compliance and Digital Transformation

Technology Category

Cybersecurity & Privacy - Security Compliance
Platform as a Service (PaaS) - Application Development Platforms

Applicable Industries

Education
Telecommunications

Applicable Functions

Procurement
Quality Assurance

Use Cases

Leasing Finance Automation
Regulatory Compliance Monitoring

Services

System Integration
Training

About The Customer

Hamra Enterprises is a large company that owns more than 163 franchise restaurants across five states in the United States. The company has experienced rapid growth, employing over 5,000 people. Despite its size and growth, the company's core HR business processes remained largely manual, particularly in the area of timesheet collection and entry. The company was in the process of deploying a new payroll system when new overtime regulations were set to take effect, creating a need for a simple, scalable, and quick solution to ensure compliance.

The Challenge

Hamra Enterprises, a rapidly growing company that owns over 163 franchise restaurants across five states and employs over 5,000 people, was faced with a significant challenge. The company needed a simple, scalable solution to comply with new overtime regulations. Their existing manual timesheet collection and entry process was unable to keep pace with the new rule's requirements. The legacy process involved employees filling out hardcopy timesheets, which were then sent to HR for manual entry into an import file. This labor-intensive process added an extra five hours to an already busy work week. Furthermore, the company was in the process of deploying a new payroll system, but the time and attendance module would have cost an extra $30,000 and taken months to implement.

The Solution

Hamra Enterprises turned to Nintex Workflow and Nintex Forms to digitally automate their critical employee timekeeping process. The solution was implemented in less than a week, easing compliance with changes to the Fair Labor Standards Act (FLSA) and digitally transforming the HR department. SharePoint Administrator, Cory Ostroski, chose the Nintex solution due to its user-friendly nature, allowing non-technical users to build and deploy forms and workflows with minimal training. Ostroski was able to build and automate the entire employee overtime process within a week using their existing SharePoint 2013 platform, with no coding required. The solution reduced data input errors and ensured that overtime hours were accurately and efficiently captured. Employees now enter their hours into a Nintex Form, which starts a Nintex Workflow that automatically routes the timesheet to the appropriate manager(s) for approval. Once approved, the workflow automatically enters the hours into an Excel worksheet that is then imported directly into the company’s payroll system.

Operational Impact

The implementation of Nintex Workflow and Nintex Forms has not only eased compliance with FLSA regulations but also digitally transformed Hamra Enterprises' HR department. The solution has reduced data input errors and ensured accurate and efficient capture of overtime hours. The automated process has also made work life easier for employees, who can now enter their hours into a Nintex Form that automatically routes the timesheet for approval and entry into the payroll system. Beyond HR, Hamra Enterprises has used the Nintex Platform to create more than 100 active workflows, empowering 'citizen developers' to build and manage their own automated business processes. The company views the Nintex solution as critical for their expansion, with plans to grow to as many as 20,000 employees by 2025.

Quantitative Benefit